Business phone number

Get the right business phone numbers for you as part of a holistic AI-powered communications platform.

  • Dedicated business phone number for each RingEX user
  • Choose from local, toll-free, and international business numbers
  • Twin your business telephone numbers with advanced AI-driven communications features

Businesses’ phone numbers: Why they matter

A business phone number is your official and direct link for clients, partners, and others to reach and identify your business.

More than that, business phone numbers help solidify your company brand, establish your identity, and enhance your network, whether you're a small business or an enterprise.

When you have a phone number for small business, you don't need to give out your personal phone number. A phone number for a business at the enterprise level, meanwhile, can still play a vital role in marketing and brand recognition.

If you choose a virtual phone number—as part of a business phone system—you can even use it on several devices and in different locations.

Get a free business phone number from RingCentral

Your business telephone number is the number one point of contact customers have with your company.

While the use of other point-of-contact channels like email, videoconferencing, and chat has increased, nothing is more reassuring than having an actual person answer your call. 

Having business phone numbers, such as dedicated toll-free phone numbers, for your company and its branches also adds to your credibility as an organization.

Conventional landlines, however, have limitations. To get the most out of them, you’d need to spend more on features like SMS text messaging, MMS, fax, voicemail-to-email, and call forwarding options.

RingCentral, a trusted cloud business phone provider, offers business phone numbers supported by one of the best virtual phone systems in the industry. Instead of conventional landlines, your company gets virtual phone numbers not tied to physical lines.

RingCentral RingEX comes with a business phone number free of charge for each user. You can then add further local, toll-free, or international numbers to suit your business needs. The fact you get a business phone number free is just one reason to follow the lead of 4000,000 global businesses and trust RingCentral for your business communications, too.

Specially made for business

Access features and functionalities designed to help your business and your workforce communicate better. Get unlimited VoIP and conferencing with features like SMS, faxing, and team messaging, straight from your mobile phone.

Mobile and flexible cloud-based system

The modern business phone system provides a reliable telephony solution and includes VoIP features like caller ID, video conferencing, SMS, and faxing to help businesses communicate better.

Quick and convenient installation

No need for complicated business phone system installations for your local business. Have your internet phone service up and running in minutes . Easily configure and manage your phone system with an online dashboard, accessible from both your desktop or mobile apps.

Secure and reliable cloud phone system

RingCentral provides you peace of mind knowing that all your business communications are protected during the entire transmission journey. Data travels through encrypted networks with layers of authentication for additional security.

Premium technical support

From day one, RingCentral will assist you in setting up and configuring your business phone system. Our award-winning customer support team will provide you with expert technical business phone service support, consultations, and best-practice recommendations.

Great value with no hidden costs

Get a single, all-inclusive bill with no hidden costs. RingCentral even provides both small business owners and local business enterprises with a powerful cloud communications system for one affordable price.

How to get a business phone number that works for you

One of the great things about getting a business phone number from a VoIP provider is that you get a choice of different types to suit your business requirements. To best serve your customers and earn new ones, RingCentral lets you choose from:

Local numbers

If you want to boost your local presence in a specific area, RingCentral can help you get business phone numbers from over 200 area codes across the US.

You don't even need an office in that state to purchase a business phone number with its specific area code. You can take business calls in New York and have a Los Angeles virtual phone line, it’s totally up to you.

Toll-free numbers

Want to establish a national presence across multiple states or even the whole country? Then RingCentral toll-free numbers are the right option to handle all outgoing and incoming calls for your business.

RingCentral plans include generous toll-free minutes, and if you need more, you can get low-cost toll-free minute bundles.

Vanity phone numbers

What about a phone number for a small business that’s sure to stick in the minds of clients and prospects alike? Vanity phone numbers are a great way to build your brand.

With RingCentral, you can customize your phone number to make it more memorable. For an extra fee, you can create a vanity phone number to represent your organization.

International business phone numbers

RingCentral can also help you get a phone number for business that crosses borders. If you want to establish a virtual presence and open your doors to international calling from different countries, an international business number is for you.

It will serve as a caller ID for the company's business communications in that country, even if you have no physical office there. You can choose numbers from over 75 countries.

Set up your business phone number with ease

How to set up up a business phone number with RingCentral could hardly be easier. When you sign up for any RingCentral plan, you need to indicate the type of number you need (toll-free number or local phone number), so you can choose from those available. It’s just a matter of choosing what most appeals to you and finishing the sign-up process.

Once you have an account with RingCentral, you can add more business phone numbers by simply going to your dashboard. You can then go to Phone Numbers, and choose the Add Number option.

From there, you can choose from the available business phone numbers and assign them as a company number or to an individual through their extension.

RingCentral RingEX: Far more than just
a business phone number app

It’s true that RingCentral makes it quick and easy to set up a virtual business phone number. Far more than that, though, when you choose RingEX you also get a wide range of advanced phone system features, including:

Auto attendant and call routing

Handle all incoming phone calls with an auto attendant and route them to the right person or department. When you customize this feature, you can even hire professional voice artists to give your callers the best first impression

Business phone system answering rules

Change how your company answers incoming phone calls. If you want, you can set your answering rules so all calls during your 9-5 shift will be answered and routed, while calls outside those hours can go straight to voicemail.

Hold music or messages

Reduce the stress of waiting for a response when a client calls your business phone number. Play hold music or broadcast business communications like new promos or new policies while the caller is on hold. You can modify your on-hold music or messages in cloud telephony.

Call forwarding

Let your employees take their calls from wherever they are. With RingCentral, you can forward business calls to their personal cell phone, home phone, or any other telephony device.

Employees can even customize how they forward calls to different phone numbers for business departments, colleagues, and more. Calls forwarded can be sent to different numbers chronologically, simultaneously, or a mix of both.

Call screening

The best app for business phone number management gives you complete control over who can reach you. Accept calls, ask callers to identify themselves, or block specific numbers and unwanted callers with customizable call screening.

Users can even send calls directly to voicemail and use the voicemail-to-email feature from RingCentral.

Caller ID

RingCentral gives your employees control over caller ID for both inbound and outbound calls. Inbound caller ID lets them see who’s trying to reach them and set up answering rules to prioritize VIP contacts. For outbound calls, meanwhile, they can customize the caller ID for different recipients and circumstances—to boost pick up rates.

AI Receptionist

Never miss a call with the RingCentral AI Receptionist. AI phone agents built right into your business phone system help you to help your customers whenever they reach out.

Effortlessly handle calls with human-like AI which can answer questions instantly or route more complex queries to the right places.

Business phone number FAQs

If you’re choosing a brand new number—rather than porting an existing one—you need to think about your current business needs, how they may change in the future, and any marketing implications that could impact your choice.
For example, a local number may be fine for now but not if you’re soon planning to expand into new areas. If you’re likely to use your phone number for business adverts, meanwhile, you must consider how memorable it is.
You absolutely can have more than one business phone number. In fact, many businesses do. For example, you might want one per department or even per team member. On the other hand, you may want multiple local numbers to build a trusted presence in various geographic regions.
If you invest in a virtual phone system from a provider like RingCentral, getting additional numbers is quick and easy.
Unlike a traditional landline number or even a number from consumer-based services like Google Voice, with a business phone number from RingCentral you can text as well as make and take calls. What's more, you can manage your SMS messages—and handle calls—from virtually any device (desk phone, laptop, Android or iOS mobile device, and more) with an internet connection.
With a business phone number from RingCentral, you can also make and receive secure faxes if desired. All without a clunky, outdated fax machine in sight. Online fax is just one of multiple channels you can manage all in one place thanks to the unified nature of RingCentral RingEX.
Yes. You can transfer or port your existing toll-free number or local phone numbers to RingCentral.
Once you have requested a port transfer through your online account, you can check the status of your number transfer request. Transferring business phone numbers typically takes 5-14 days, but can take up to four (4) weeks.
When you sign up for a RingCentral RingEX plan, you get one business number per user as part of your subscription. All you need to do is to let RingCentral know what type of number you want, and it can be up and running in a matter of moments. Unlike traditional, landline-based telephone systems which often require time-consuming hardware installation.
RingCentral offers a selection of pricing plans as stated above, and each comes with a free business phone number.
Additional phone numbers cost $4.99 per month, plus the following charges depending on if it's a local, toll-free, or vanity number:
  • Local Numbers - A local number would cost $4.99 plus state and local taxes.
  • Toll-Free Numbers - A toll-free number would cost $4.99 plus state and local taxes.
  • True Toll-Free Number (1-800) - A true 1800 toll-free number would cost $4.99 plus a one-time $30.00 setup fee and state and local taxes.
  • Vanity Number - A vanity number would cost $4.99 plus a one-time $30.00 setup fee and state and local taxes.
NOTE: Vanity phone numbers may take up to five (5) days to be activated completely.
Yes, there are some legal considerations to take into account when choosing a business number. For example, you should be aware of which organizations regulate telephone numbers in your country.
In the USA, it's the FCC which regulates phone numbers. They have oversight on things like which organizations are allowed to provide toll-free numbers and which numbers must be portable.
If you get business phone numbers from RingCentral, you'll have a choice of over 200 area codes within the USA. These cover cities and areas as diverse as Los Angeles, New York, Delaware, Miami, New Jersey, and more. Just a few examples include the 323 area code in Los Angeles, area code 646 in New York, and the 786 area code in Florida.
Yes, it's easy to get custom phone numbers with RingCentral. What's more, our pricing plans are designed to be accessible and not to exclude smaller businesses. Personalized or vanity numbers, therefore, are no longer only for large enterprises.
For new customers, plans start at $15.99 and have a quick and easy business phone system setup, and require no hardware. You can even start out with a free trial.
For existing RingCentral customers, you can add a vanity phone number for a small $30 setup fee (plus taxes) and a small monthly subscription fee. From there, your business phone number will be activated within five business days.
Written by Eric Kenney
Director, Product Marketing
Reviewed by Esther Yoon
VP, Product Management
Updated: 7 July 2025

Get the best business phone number for you today

Reach out to RingCentral today and get the best phone number for your business as part of an AI-powered communications platform trusted by hundreds of thousands of organizations around the world.

Full name*

Enter a valid full name

Work email*

Enter a valid email address

Business phone number*

Enter a valid phone number

Company name*

Enter a valid company name

Number of employees*

Enter a valid number of employees

*Required fields
By clicking the button above, you consent to receiving calls and emails from RingCentral. Calls may be connected using automated technology.
Thank you for your interest in RingCentral
A sales advisor will contact you within 24 hours. If you'd like to speak to someone now, please call (800) 574 5290