What is internet faxing?
Are there free internet fax services?
Why choose RingCentral as your internet fax service?
Internet fax for business
How to fax over the internet with RingCentral
Solutions for every type of business
Internet fax FAQs
More calling and mobility features

Internet fax

Add internet faxing to your business communications toolkit with RingCentral. Send and receive faxes securely and easily from anywhere, on any device and streamline your workflows with internet fax on the same platform as your other channels.

  • All the benefits of traditional fax without the clunky hardware and associated costs
  • Access internet fax services anywhere, at any time, on any device
  • Easy to use internet faxing on the same platform as your calls, business SMS, and more
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Internet fax is how smart businesses are keeping the benefits of faxing but letting go of its downsides. Faxing via the internet provides a secure and compliant means for transferring documents, without the hassle and expense of maintaining bulky hardware. 
Things get even more efficient, too, with internet fax services as part of a unified communications platform like RingCentral RingEX. For RingEX users, internet faxing is easy and intuitive, and you can do it in the same place as you manage calls, SMS, and more.

What is internet faxing?

Internet fax is the functionality that enables big and small businesses to send and receive faxes online.

Back in the days before the internet, a heavy bulk of information and paperwork used to be sent through dedicated fax machines. Today’s business environment has adapted to a faster, more efficient way to share data—taking advantage of internet connectivity to do so.

Unlike traditional faxing, online faxing utilizes your computers, laptops, or mobile devices to transmit documents. You don’t even need a telephone line—just a robust internet connection, a suitable device, and the right software.

This allows businesses to send faxes from anywhere. It’s ideal now that more firms operate entirely remotely, as you may not have a brick-and-mortar premises (and you’re hardly going to equip every remote employee with their own fax machine!)

It also means you don’t have the hassle of maintaining a fax machine, refilling it with toner, and dealing with annoying paper jams. Sending a fax through the internet is simply faster and more convenient for both the sender and the recipient. (It’s better for the environment, too!)

When you’re faxing by internet, your documents can remain digital throughout the process. There’s no need to print them out for sending—if it’s already a hard copy, just scan it into your device. If the recipient also has an online fax account, the document will arrive as a PDF file. (If not, you can still send it to their fax machine.)

As a trusted internet fax service provider, RingCentral is your partner in making sure all your faxing needs are met. From previewing faxes and designing custom cover sheets to keeping private information secure and email inboxes organized, we offer the complete range of functionality you’re looking for in an online faxing service.

Are there free internet fax services?

There are services available that offer you the chance to send internet fax free of charge. If you have only a one-off or occasional need to fax, such free internet faxing services may be fine for you. However, they are often subject to limitations when it comes to the number of faxes or pages you can send. 

What typically makes an internet fax service free, too, is the fact that it’s a no bells or whistles solution. You don’t get the same features or functionalities as when internet faxing via a provider like RingCentral.

Why choose RingCentral as your internet fax service?

RingCentral is a business communications specialist. Over 400,000 businesses worldwide trust us to keep them connected and working efficiently. And that’s far from the only reason RingCentral’s is the best internet fax service choice:

Always available

Because all incoming faxes are managed in the online service, you’ll never miss an important message.
This also means senders never get a busy signal, even if you’re on the phone or receiving a fax transmission. (And your callers can still get through, too, as internet faxing doesn’t tie up the phone line.)

Works with various devices

Send internet fax online using either RingCentral for Desktop or the mobile app, or use the email to fax feature for a quick and convenient option. This ensures your documents reach their destination seamlessly, regardless of the method you choose.
You can also attach docs from your computer or from a cloud storage service (Box, Dropbox™, Google Drive™) and send a fax directly using FaxOut.

Low-cost option

Internet fax services eliminate costly hardware and dedicated phone lines. If you already have an old fax machine and you want to keep it, you can connect it to your RingCentral service with an analog adapter.
Additionally, you can choose local or toll-free fax numbers for sending and receiving faxes from around the world.

Maximum control and security

Transmit faxes securely over an encrypted internet phone service and store incoming faxes in a password-protected online account.
Plus, fax to groups, block faxes without caller ID, specify a different email and text values for each type of notification, and take advantage of many more smart internet fax solutions.

Unified RingCentral phone number

Every extension can take faxes as well as voice calls, so there’s no need for a separate internet fax number (that means a single number for your clients and staff to remember).
You'll still receive your fax messages even if you’re on the phone. Plus, all incoming faxes are stored securely in your account and can be delivered as email attachments.

Advanced fax features

RingCentral gives you exciting additional internet fax software features. Such as, sending faxes to multiple recipients, attaching files from your cloud storage service, fax scheduling, designing custom cover pages, getting instant notifications by text message or email, and more.

Internet fax for business

Video: Online Fax - Internet faxing made easy

Get all the fax.

Dive into the details with our helpful data sheet.
Read the datasheet

How to fax over the internet with RingCentral

RingCentral provides a top-rated internet fax service with competitive plans suitable for clients in various industries, including healthcare, financial services, legal, and real estate.

Check out our affordable internet fax solutions, and start sending and receiving faxes online!

Solutions for every type of business

Enjoy customized packages and send sensitive documents in a snap.
Compare all plans and features

Internet fax FAQs

The main benefit of internet fax is that it allows you to send and receive faxes without the clunky and expensive hardware that was traditionally involved. You can securely and easily transfer documents—in line with many different compliance rules—without worrying about having a fax machine, keeping it running, buying toner, or even having a physical premises to house it.
Internet faxing best practices start with choosing the right internet fax service. Make sure any provider takes security seriously, and utilizes end-to-end encryption as well as other secure transmission methods. When sending internet faxes, too, always consider whether you need to include a cover sheet for professionalism or privacy—you may be faxing a traditional machine, after all.
Regulated industries such as government, finance, and healthcare have always preferred fax for transmitting sensitive documents, because it’s more secure than email or post. But with traditional fax machines, transmissions via phone lines aren’t encrypted—and when the fax is printed out, an unauthorized person could walk by and pick it up.
Trustworthy internet faxing services have security protocols built in. For example, RingCentral sends faxes securely over an encrypted connection (TLS) and lets you store them in a password-protected account. You can also customize your personal security controls.
Once you have a RingCentral account, you will be given a fax phone number. Your contacts can use this to send you a fax, either over the internet or from a traditional fax machine.
You also have the option to purchase a toll-free or vanity number from RingCentral. You can use this for voice calls and SMS/MMS messaging as well as for sending and receiving faxes.
With RingCentral internet fax, you can send faxes to any online or physical fax machine within the country or overseas (yes, that means international faxes!).
Once you become a subscriber, a RingCentral fax icon will appear within your Windows® applications—such as Outlook, Word, etc. These documents will be converted to PDF files so that you can send them to any fax machine with a local or international number.
Download and install RingCentral for Desktop, free of charge. Windows users can also benefit from the integration between Microsoft Outlook and RingCentral for Desktop, which enables you to send a secure online fax within Outlook.
If you’re using RingCentral for Desktop, here’s what you need:
  • On Windows, integrated fax requires Windows 7.0 or later, Pentium or above processor (or compatible processor), a minimum of 1 GB of memory, and 300 MB of hard drive space.
  • On Mac, integrated fax requires Mac OS ® 10.10 or later, an Intel processor, 1 GB of memory, and 300 MB of hard drive space.
You can also use internet fax via the RingCentral mobile app, which is available for Android and iPhone devices.
RingCentral internet fax lets you block junk faxes as easily as you block junk email, saving you time and printing costs.
Your RingCentral phone number can be used for both fax and voice with VoIP capabilities, along with sophisticated business-value features and flexible communications options. It’s much easier to have a single number for all your communications.
In your online account, you can create “groups” of contacts. When you receive an internet fax, you can easily share it with an entire group by sending it as a fax (or as an email) from your computer.
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Related assets
Watch Internet Fax Video
Related Resource - RingCentral Office Internet Fax Video

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