Business Phone
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RingCentral Fax
Secure and compliant online faxing services
Easy-to-use, reliable, and compliant online faxing that supports HIPAA, FINRA, and more—no fax machine needed.
Send and receive internet faxes from your computer, tablet, or smartphone—no hardware needed
Available on Mac, Windows, Web, iOS, and Android
The best online fax service for your business
Get online faxing services that easily fit into your daily operations and complement your communications.
Set up in minutes
Keep existing fax numbers or set up toll-free, local, or vanity numbers. Set up and start sending in minutes.
Receive and send from desktop and mobile
Use your app as an online fax machine. Send, receive, and manage secure and confidential faxes anytime from any device.
Stay secure and compliant
Supports HIPAA compliance for sending and receiving of sensitive documentation.
Choose your perfect plan for online fax solutions
Enjoy customized online fax service packages and send sensitive documents with ease.
Secure, reliable and easy-to-use online faxing
Trust RingCentral for online fax services that are easy to use, reliable, and HIPAA-compliant.
Simplify your workflows
The best online faxing services help you streamline your overall business communication processes. With RingCentral you get:
Automate fax scheduling
Schedule faxes to be sent at optimal times, ensuring timely and professional communication.
Batch faxes for efficiency
Send multiple faxes at once with batch faxing capabilities, saving time on repetitive tasks.
Receive real-time fax alerts
Receive instant notifications for incoming and outgoing faxes, ensuring you never miss important communications.
Get detailed fax reporting
Access comprehensive reports on fax usage and delivery status, aiding in tracking and improving workflow efficiency.
Enhance professional communication
An online fax service should stand alone while seamlessly connecting its features with your other communication channels.
Customize cover pages
Design professional fax cover pages with customizable templates to enhance
your brand's image.
Email-to-fax
Have the option to send and receive faxes directly from email accounts.
Cloud storage compatibility
Securely store and access fax documents directly from your preferred
cloud storage services.
Seamless integration
Integrate your secure online fax service with other essential business applications like Microsoft Teams, Outlook, and Chrome.
How to fax online with RingCentral in 5 simple steps
Using the RingCentral faxing services online could hardly be simpler. Here’s how to send an online fax in just five simple steps if you’re using the RingCentral desktop or web app:
- Click the New actions (+) button and then select Send new fax from the dropdown menu.
- You’ll then see a popup where you can add your recipient’s number or name in the To field.
- If you wish to add a cover page, you can choose to do so from the Cover page dropdown, or you can select None.
- If you need to attach any further documents, click the paper clip Attach icon and select the relevant files.
- Click Send now to send the fax immediately. Alternatively, click Send later and choose your desired date and time, and then click Schedule.
RingCentral is loved by over 400,000 businesses of all sizes
Every faxed prescription comes straight into the RingCentral system, allowing us to digitally parse documents and integrate them into our CarePath platform. We handle 1,200 fewer paper faxes daily, saving our teams enormous amounts of time.
David Bartos, Senior Telecom Manager
1,200+
Faxes processed every day
$150,000
Annual savings with RingCentral
Products used:
Phone
SMS
Message
Video Meetings
Events
The best online faxing service across industries
Using fax services online can be a productivity-boosting and time-saving solution for businesses across different industries. Some fields need the secure and compliant nature of fax to meet regulatory guidelines, and getting that without the need for bulky hardware is simple.
FAX FOR Healthcare
Securely manage healthcare communication
- Safely transmit prescriptions, test results, and medical referrals without the risk of data breaches
- Send and receive patient information securely to ensure timely communication and compliance with HIPAA regulations
- RingEX integrates with leading EHR systems to reduce the need for manual work
FAX FOR Financial services
Optimize document handling
- Easily and securely submit loan applications, investment contracts, claim forms, and more
- Never miss a fax with real-time alerts
- Fax from anywhere to improve the onboarding process and reduce time-to-service
FAX FOR Legal services
Improve legal workflows
- Securely send and receive evidence files, pleading papers, and more, to protect client confidentiality
- Quickly respond to key evidence from anywhere
- Organize case-related documents for easy retrieval and reference
FAX FOR Real Estate
Speed up processes from anywhere
- Easily share and receive contracts from anywhere
- Close deals faster without relying on clunky hardware
- Mobilize teams to send faxes on the go
BUSINESS COMMUNICATIONS MADE SIMPLE
Streamline faxing and more with our all-in-one app
Empower teams with AI-powered calls, messages, and meetings on our award-winning communications platform.
Online fax
Business phone
SMS
Team messaging
Video meetings
And much more
A trusted solution for businesses of all sizes
RingCentral delivers a complete, easy-to-use cloud communications platform recognized for its reliability.
Explore all our AI-powered products
Bring your employee and customer experiences together with reliable AI communications.
Contact Center
Create effortless customer experiences across every channel with our AI-first contact center solutions.
Events
Curate virtual, onsite, or hybrid events where AI enhances every milestone – from planning to execution.
Conversation Intelligence |
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Empower sellers at every stage with at-a-glance sales views, AI-powered scoring, and instant call summaries.
Free online fax service resources
Want to learn more about online fax services free of charge? Access these essential resources available to support your needs.
RINGCENTRAL FOR MICROSOFT TEAMS
Embed eFax into Microsoft Teams with no additional Microsoft Teams calling license
FAQs about online fax services
Yes. With RingCentral Fax, you can send faxes to any fax machine in the US or overseas, as well as to other internet fax solutions. Think of it like your own online fax machine service—without the fax machine.
- Keep existing fax numbers or set up toll-free, local, or vanity numbers.
- Download the app or login online.
- Start sending and receiving faxes - from any device!
RingCentral can act as an online fax receiving service, too. Your received faxes are saved for an unlimited time, up to 200 faxes, in your online account. All your faxes will also be saved indefinitely in your Softphone inbox.
Yes. As soon as you sign up, RingCentral is integrated with Microsoft Windows®. You’ll see a RingCentral fax icon on your Windows applications,such as Microsoft Outlook®, Word, and more. When you click the fax button, your document will be converted to a fax and sent to any fax machine with a US or international number.
Yes. As opposed to a traditional fax machine, RingCentral Fax lets you block junk faxes as easily as you block junk email. You’ll save time and money on printing costs.
In your online account, you can create “groups” of contacts and then easily send faxes to those groups.
You can upgrade to RingEX and use your toll free or local number for both fax and voice calls. RingEX is our complete business communications solution for small businesses and individual professionals.
Like a personal assistant, it will screen, forward and dial calls, take voicemail, send and receive faxes, and alert you to important messages.
When choosing an online fax service, flexibility is key. With RingCentral, our robust faxing system allows you to not only send and receive faxes on the go with plenty of additional features that can keep you and your teams productive.
You also have the option to select our RingEX plan — which includes online faxing — plus a robust suite of business communication tools like SMS, Team Messaging, Video Conferencing, file sharing and much more.
The cost of online fax services depends on the provider. You may find an online fax service free of charge. However, even the best free online fax services tend to be limited in terms of features or number of faxes allowed. You may be better off with a more comprehensive, paid service that gives you a lot more for your money. You can check out our affordable and flexible faxing plans on our Plans and Pricing section above.
The best online fax services for business are indeed secure and compliant with major legislation like HIPAA. That’s certainly the case with RingCentral’s online fax solution. It’s sensible to pay close attention to the security standards and measures employed by a provider before you choose a service, however, especially in the case of free online fax services.
Important details and disclaimers